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Charrette means "cart" in French; various architectural
school legends hold that at the Ecole des Beaux Arts in 19th
Century Paris, students were still sketching as carts carried
their boards away to be juried.
Today, the term is used to describe a high speed, intensive
creative session in which a team concentrates on specific
design problems with citizens and presents solutions.
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The Charrette Process
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Four to nine days of on-site work are a prerequisite for
a public workshop to be defined as a charrette. TCRPC’s
charrettes are usually seven days long and held Saturday through
Friday. During this time, residents, staff, elected officials,
and other participating agencies work with a team of designers
to produce a well-illustrated master plan for the revitalization
and growth of their community. Working on-site and allowing
public access for over 12 hours each day fosters public participation
and the community’s direct involvement in the desicion-making
process. This on-site work allows easy access to agencies,
stakeholders and information.
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The Treasure Coast Regional Planning Council's Design Studio
assists the citizens in studying the many challenges faced
by the community, and proposes specific solutions. Charrettes
need to be booked at least six months ahead of time.
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The Charrette Schedule
& Agenda
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| Pre-Charrette: The week before |
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| Charrette interviews: |
| Two days of 15 minute interviews
with community leaders, property and business owners,
local government staff and elected officials, and members
of other participating agencies. |
Charrette:
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Day 1 (Saturday)
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| 8:00 am |
The design team
arrives |
| 10:00 am |
Charrette begins |
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Welcome and Opening
Remarks |
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Overview of the
Charrette Process/Slide Presentation |
| 11:00 am |
Citizen Design
Workshop |
| 1:00 pm - 2:00
pm |
Lunch (work continues
through lunch) |
| 2:00 pm - 3:00
pm |
Pin-up presentation
by citizens |
| 3:00 pm |
Public workshop
adjourns |
| 4:00
pm - 10:00 pm |
Design
begins |
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Days 2 - 7 (Sunday - Thursday)
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| 9:00 am - 11:00 pm |
Design Continues |
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Day 7 (Friday)
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| 7:00 pm |
Presentation of work in progress |
| 8:00 pm |
Public comments/questions |
| 9:00 pm |
Charrette ends |
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Ten weeks later:
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| Final presentation of the draft Master Plan
to community and elected officials |
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Delivery of the draft charrette report
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Charrette Steering
Committee
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Three months prior to the charrette, the local government
will create a Charrette Steering Committee. Business
and property owners, community leaders, staff, and elected
officials should be invited to form this committee.
The Committee should have a chair, vice-chair, and recording
secretary and should meet biweekly during the months
prior to the charrette.
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The Purpose and Role of the Charrette
Steering Committee
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| Pre Charrette: |
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 Guide
the process that will lead to the development of a master
plan. This includes, but is not limited to, selecting
consultants, date, and location for the charrette.
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Select
caterer for public events (breakfast and lunch during
the Saturday public session and coffee and cookies during
the Friday presentation of work in progress). Caterer
should be a local deli, grocery, or restaurant.
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Promote
active citizen participation in the charrette process.
This includes "word of mouth" and a marketing
plan to reach as many businesses and residents as possible.
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Reach-out
formats may include any combination of the following:
press releases, flyers and door hangers (designed by
steering committee, delivered by Town/City staff), announcements
at neighborhood associations, and community meetings,
reverse 911,TV news, etc.
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Prepare
a press release describing the event and upcoming activities.
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Interact
with the public prior to the charrette and bring their
ideas and concerns to the committee for discussion.
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Represent
interests of the groups and or organizations to which
they belong.
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Develop
a mission statement.
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Work
with local government staff in the creation of the list
of stakeholders to be interviewed by TCRPC prior to
the charrette. This list should include major property/business
owners in the study area, community leaders, members
involved in previous efforts pertaining the study area,
as well as staff from different organizations within
the study area (school principals, FDOT, local government
staff and elected officials, churches, neighborhood
association presidents, etc.). All steering committee
members should be
interviewed by TCRPC prior to the charrette.
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| Ensure
that property owners, residents, business community, and
other stakeholders are kept informed of activities of
the steering committee and encourage their involvement
in the public process. |
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| During the Charrette: |
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Attend
both public sessions (Saturday and Friday).
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Serve
as resource to the design team.
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Inform
media (newspaper & local radios & local TV)
of the ongoing events and public presentations.
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| Post Charrette: |
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Review
the charrette draft report and return to TCRPC with
comments/changes.
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Once
a final master plan and report are accepted by the steering
committee, support staff in its presentation of the
master plan and report to the Town/City commission for
adoption.
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Guide
the implementation of the master plan after adoption
by the city commission.
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Prioritize
improvements identified in the charrette and work with
staff in the development of an implementation schedule
and work program.
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If
or when additional consultants need to be hired to perform
activities that stem from the charrette master plan (such
as creation of new codes, architectural design guidelines,
land use amendments, etc.), the steering committee should
remain involved through selection and implementation process
to ensure the continuity of the concepts that result from
the public charrette.
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Local Government
To Provide:
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BASE MAPS: Digital file or hard copy
depicting R.O.W.'s, lot lines, street names and building
footprints. Information needs to be provided to scale,
preferably in digital form (AutoCad or GIS compatible
with ArcView).
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BASE INFORMATION regarding engineering,
drainage, and/or regulatory constraints on the site
(if any).
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TRAFFIC COUNTS for main roadways.
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EXISTING CODES regulating plans or other
adopted zoning requirements.
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AERIAL PHOTOGRAPHS/ REDI MAPS of the
area. Preferably both the originals (REDI maps) and
in digital format (as TIF’s or JPEG’s).
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GENERAL: Three weeks prior to the charrette,
a list of property and business owners, community leaders,
elected officials, CRA board members, and residents
to be interviewed is to be provided to TCRPC. List should
include names, position, and contact numbers. Interviews
will be scheduled by TCRPC to be conducted in a public
building in the study area. Interviews will be scheduled
every 15 minutes and shall be held one week prior to
the charrette.
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CHARRETTE AND DESIGN TEAM WORK AREA:
A public charrette area for Saturday workshop and presentation
of work in progress the following Friday. Charrette
design activities will take place in a public facility
within the study area where the doors will remain open
to the public between 9:00 am and midnight. The charrette
team needs to have 24 hour access to the charrette work
area.
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PUBLIC NOTICE: Responsible for all necessary
public notices. TCRPC can provide assistance with the
design of flyers, door hangers, and press releases.
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FOOD: Responsible for breakfast and lunch
for charrette attendants during the public workshop
as well as refreshments provided during the presentation
of work in progress.
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TEAM LOGISTICS: Lodging, food, and travel
for the design team all provided by TCRPC.
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Contact
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For Additional Information Please Contact
TCRPC’s Urban Design Studio at
Tel: (772) 221-4060
Fax: (772) 221-4067
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